Product overview

Guestlist Management

Run promoter-driven guestlists with approvals, unique QR check-ins, and precise attribution — know exactly which promoter brought which guests, and only pay for actual show-ups.

Venues that use promoters and want full visibility into show-up rates, costs, and door operations.

How it works

Up and running in minutes, not months.

1

Promoters submit entries

Promoters add guests through the app against your venue or specific event. Bulk import supported.

2

Approve or auto-approve

Review submissions manually or set auto-approval rules by promoter tier, capacity, or event.

3

Guests get QR confirmation

Approved guests receive a unique QR code with event details, time, and any conditions.

4

Scan at entry, pay per check-in

Staff scans QR at the door. You only pay promoter commission for guests who actually showed up.

Everything included

No add-ons, no upsells. These features are all part of the platform.

Auto-approval rules

Set criteria per event — auto-approve trusted promoters, cap submissions, require manual review for new ones.

Real-time check-in feed

Live view of who's checking in, which promoter submitted them, and running totals by gender and tier.

Promoter leaderboard

Ranked performance by check-ins, no-show rate, and revenue influenced — across events or over time.

Condition tags

Attach conditions to entries (before 11pm, no cover, +1 allowed) — visible on the scan screen for door staff.

No-show protection

You never pay for guests who don't show. Commission is based on scanned check-ins only.

Capacity controls

Set guestlist caps per event. Auto-close submissions when the cap is hit.

Key benefits

No paying for no-shows — commission on actual check-ins only
Clean promoter attribution and payout data with zero manual reconciliation
Door team sees one source of truth — no paper lists, no group chats
Nightly check-in reporting by promoter, gender, and time window
Automatic payout calculations ready for your weekly settlement

Why L8TE is better

Guestlist + passes + payouts in one platform

No juggling spreadsheets and DMs. Everything from submission to payout lives in L8TE.

Built-in fraud controls

Unique QR per entry, one-time scan validation, and duplicate detection across promoters.

Tied to your closing sheet

Guestlist data flows directly into nightly analytics, so you see true cost-per-head.

Pricing

You set the guestlist fee (or free entry). Promoter commission on check-ins only.

See full pricing details →

See it live in your venue

Get a tailored walkthrough and launch plan for your team.

No credit card required. Free to start.